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Information for Faculty

Services for students with disabilities are identified on an individual student basis and are based on the review of the medical or psychoeducational documentation which has been completed by the appropriate health care professional. The student is responsible for self-identifying and submitting documentation to the Student Accessibility Services (SAS) office.

The student works collaboratively with their SAS advisor or counsellor to develop an individualized accommodation plan and with the student's permission, each faculty member will receive a Notice of Accommodation letter and an email from the student's SAS advisor or counsellor. This lets the instructor(s) know that the noted accommodations have been approved based on the documentation provided. The contact information of the advisor or counsellor is on the letter.

It is a legal requirement that each student be accommodated as specified in the Notice of Accommodation. If you are not sure how best to meet the accommodation, please discuss it with the SAS advisor or counsellor.

It is important to note that if you speak to the student directly about their individual requirements, you cannot probe the student about his or her disability, only about the accommodations required. This conversation should take place in a confidential location. The student has the right to keep the nature of his or her disability private.

All information about a student’s disability remains strictly confidential within the Student Accessibility Services (SAS) office. Students must consent in writing before SAS will discuss their individual needs to faculty, administration, other professionals or even to their family.


  • Ask the appropriate counsellor or advisor if you have questions about a student’s accommodation needs.
  • Ensure that discussions with students regarding their accommodations are held in a private setting.
  • Email the student offering to see them during your office hours if you want to talk to them.
Please do not:
  • Probe the student for more information about their disability.
  • Expect to see documentary proof of their disability.
  • Make an announcement in class that would in any way identify that student to the rest of the class.
Students may require note takers for a number of reasons, such as:
  • Visual or auditory impairment
  • Slow processing speed
  • Deficit in fine motor skills
  • Anxiety
  • Chronic physical pain
  • Inability to listen, write, and comprehend material simultaneously

While every effort is made to fill all requests for note takers, SAS cannot guarantee that a volunteer will come forward for every class. Please communicate this to your students if they approach you.   

SAS students who use the services of a note taker are expected to attend all lectures, tutorials and labs.

Your assistance in finding a note taker may be requested in one of two ways.
  • Please post the request for note takers on Blackboard for all your classes. It is rare when there is not at least one student in every class who has note taking as an accommodation. Should the issue of finding a note taker become critical, SAS will send you an email with suggested text that you can copy into Blackboard. For your reference, please see the volunteer note taking program for the benefits to the note taker.
  • Alternatively, as a last resort, you may be asked to provide your notes to a student in need. We appreciate your cooperation.

Student Accessibility Services (SAS) expects students who require accommodation to:

  • Register with SAS to discuss their need for accommodations with the disability advisor.
  • Provide recent psychological or medical documentation from a regulated health professional, which specifies how the disability impedes academic success.
  • Be an integral part of developing an appropriate accommodation plan.
  • Allow sufficient time to put accommodations in place.
  • If possible, meet with their instructors as needed to discuss their accommodations.
  • Use their secure UOIT email account for written communication with UOIT faculty and staff.
  • Fulfill the academic requirements for their degree.
  • Adhere to UOIT’s code of conduct as outlined in the Undergraduate and Graduate Academic calendars.
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