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eSSENTIAL ACCESSIBILITY Crisis Centre

Tests and Exams

Test and examination accommodations are the most frequently used service by students registered with Student Accessibility Services. 

IMPORTANT Deadlines

  • Tests, Midterms or Quizzes: 7 days before the date of the test or exam.
  • Final Exams: Typically 3 weeks before the start of the examination period.
  • Note: Your accommodations cannot be guaranteed if you submit your request after this deadline. 

TEST AND EXAM BOOKING INSTRUCTIONS

LocationS of Tests and Exams

The location you will write your test or exam is usually the same as where you take your class. Exceptions may apply for final exams.
  • North Oshawa Location: Student Life Building, West Hub, Room 60
  • Downtown Oshawa Location: Student Life Suite, 61 Charles Street, Room 225

Exam Policies

  • Start and End Times

    The Student Accessibility Services offices normally close at 4:30 p.m. When evening exams are scheduled later, the Test Centres will stay open until 10 p.m. If your accommodation is for extra time, you may be required to start earlier than the rest of your class so that your end time is no later than 10 p.m.

    For tests and midterm exams, UOIT policy states that you can enter the Test Centre up to 30 minutes after the class has started writing. You can leave after 30 minutes from the class start time.

    For final exams, you can enter the Test Centre up to 1 hour after the class has started writing.

    Class
    Start Time
    Your Accommodated
    Start Time
    You can enter until You cannot leave before
    Tests and
    Midterms
    7 p.m. 5 p.m. 7:30 p.m. 7:30 p.m.
    Final Exams 7 p.m. 5 p.m. 8 p.m. 8 p.m.

    Note: you do not receive extra time to compensate for being late.

  • Exam Conflicts (Extenuating Circumstances)

    TYPES OF EXAM CONFLICTS

    You may have an exam conflict for one or more of the following reasons:
    • Exam schedules are in direct conflict with psychoeducational or medical recommendations, for example, you can write no more than one exam in 24 hours.
    • You cannot write before or after a certain time of day due to medical reasons.
    • Two exams overlap because of time extensions.
    • On rare occasions, if two students who require the same piece of assistive technology are scheduled to write at the same time and there is only one piece of equipment, one of you may need to write at another time.

    WHAT SHOULD YOU DO IF YOU HAVE AN EXAM CONFLICT?

    If the conflict is directly related to your disability, notify your counsellor or advisor well before the exam booking deadline. They will help you complete the necessary steps to appropriately shift, defer or reschedule the exam. Advisors and counsellors have no authority to approve changes (this must come from the faculty) but they will be able to help facilitate the process for you.

    1. If you have a scheduling conflict with a test, midterm or quiz, please email sastestcentre@uoit.ca after you have booked it on the portal.
    2. Conflicts for personal (non-disability) reasons are not accommodated by SAS.
  • Exam Integrity

    Invigilators are not permitted to interpret exam questions unless this is your accommodation. Read over the entire exam before you begin to answer, so that you are prepared with any questions if your professor or teaching assistant drops in. If you have questions for your professor during a test or exam, advise the invigilator and we will make every effort to contact your professor. 

    You should be familiar with the Academic Misconduct and Professional Suitability policy which can be found in the UOIT Undergraduate Academic Calendar.

    The same code of conduct applies to the Student Accessibility Services Test Centre as to any other classroom or exam room. Disrespectful, dishonest and unruly behaviour will not be tolerated. Students are subject to the same disciplinary procedures and sanctions as described in the UOIT Undergraduate Academic Calendar. 

  • Final Exams
    • Due to the volume of students writing final exams, your final exams may be held in a room other than the Test Centre. Please report to the Test Centre at least 15 minutes before your exam to find out where you will be writing.
    • Final exams for courses at the Downtown location may be held at the North location due to space restrictions.

    Tests and exams accommodated at either location are scheduled at the same time as the rest of the class and are subject to the same policies and codes of behaviour. You may be required to start earlier than class time if your accommodation is for additional time. Bring your valid student identification card to every test and exam.

    Check your course syllabus and confirm test and exam dates with your professor early in the term.

    Be sure to check your UOIT.net email account regularly because this is the way the Test Centres and your professors will communicate with you.

  • Test Centre Accommodations

    You and your advisor will determine your accommodations based on the documentation you provide. Changes to the accommodations can only be made with the approval of your advisor or counsellor. The following is a brief summary of the common accommodations and how Student Accessibility Services (SAS) would implement them.

    Use of a computer: Only SAS computers will be used. Unless your accommodation includes considerations for grammar, spelling and punctuation, only the use of WordPad is permitted.

    Use of CCTV and adaptive software: These resources are in the Test Centre at all times.

    Memory aids or cue sheets: These are ppermitted only if recommended in a neuropsychological or psychoeducational assessment. It is the student’s responsibility to have memory aids approved by the professor and emailed to sastestcentre@uoit.ca prior to the test or exam.

    Listening to music during the exam: This must be a commercially pressed CD and used only on a portable CD player. Bring the new, wrapped CD to the SAS office, where it will be unwrapped and your name written on it. It will stay in the SAS office for your exclusive use when you are writing a test or exam.

    Breaks and washroom use: Students must be accompanied to and from the washroom. If your accommodation includes a break, you must be accompanied to and from the break area, and an invigilator must remain present.

    Longer test time: Some students' accommodation allows them to have additional time to complete their test or exam.

    Reduced distraction area: The Test Centre is a quieter room in which to write your test or exam.

    Noise reduction: Ear plugs are available in the Test Centre.


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