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Crisis Centre

Protocol for Tests and Exams

This page is for faculty who have students using the Test Centre.

It is the student's choice whether or not to write  a quiz, test, midterm, or final exam with their class or in the Test Centre. Students must book with the Test Centre at least seven days before the test date.

Faculty should be aware of the following procedures for supporting students who are using the Test Centre.

  • Test and Midterm Protocol

    Tests, Midterms, or Quizzes: The student must register to write in the Test Centre, at least seven days in advance.

    YOUR RESPONSIBILITIES

    BEFORE A TEST OR EXAM

    • You will receive an automated email confirmation for each student test booking.
    • Log on to the Faculty Portal at least three business days before the test or exam to upload the exam and fill out the Test Centre Cover Sheet. The Test Centre Cover Sheet will be used by the invigilator to administer your test or exam.
    • If it is less than three business days before the test or exam, deliver one hard copy of the exam and one Test Centre Cover Sheet for each student writing.
    Day of Test or Exam Upload Deadline to SAS Portal for Printing
    (3 business days prior to test or exam)
    Saturday Wednesday by 11:59 p.m.
    Sunday Wednesday by 11:59 p.m.
    Monday Wednesday by 11:59 p.m.
    Tuesday Thursday by 11:59 p.m.
    Wednesday Friday by 11:59 p.m.
    Thursday Monday by 11:59 p.m.
    Friday Tuesday by 11:59 p.m.

    Alternate Formats of Tests and Exams

    • You are required to provide an electronic copy in case a student needs an alternate format.
    • Electronic copies of the test must be uploaded to the Faculty Portal at least three business days prior to the scheduled test or exam. This allows sufficient time for SAS staff to convert the test into an alternate format.

    DURING A TEST OR EXAM

    • Please visit your students who are writing in the Test Centre to address any questions or concerns they may have. This allows students in the Test Centre to have the same access as those who are in the classroom.

    After the TEST OR Exam

    • You may return to the Test Centre to pick up your tests once all of your students have finished writing. Please ensure that you have your faculty ID with you.

    Hours for Picking Up Tests or Exams

    • Monday, Tuesday, Thursday and Friday: 8:30 a.m. to 4 p.m.
    • Wednesday: 10 a.m. to 4 p.m.
    • Closed daily from noon to 1 p.m.
    • After hours arrangements to pick up can be made upon request by emailing sasexams@uoit.ca.
  • Final Exam Protocol

    Final Exams: The student must register three weeks prior to the start of the exam period.

    YOUR FACULTY EXAM ADMINISTRATOR

    Your faculty exam administrator will be sent a list of students who have signed up to write a final exam in the Test Centre. They are responsible for the following:
    • Providing each faculty member with a list of students who will be writing in the Test Centre.
    • Outlining requirements for hard copy and electronic copies of each exam.
    • Coordinating the delivery and pick-up of your exams with the Test Centre.

    YOUR RESPONSIBILITIES

    before A final EXAM

    • Upload an electronic copy of your final exam on the Faculty Portal so that the Test Centre can create an alternate format for the student.
    • Complete the Test Centre Cover Sheet on the Faculty Portal.
    • Log in to the Faculty Portal at least three business days before the final exam to upload the exam and complete the Test Centre Cover Sheet. The Test Centre Cover Sheet will be used by the invigilator to administer your exam.
    • If it is less than three business days before the test or exam, deliver one hard copy of the exam and one Test Centre Cover Sheet for each student writing.

    DURING A final EXAM

    • Please visit your students during the final exam in the Test Centre to address any questions or concerns they may have. This allows students in the Test Centre to have the same access as those who are in the classroom.

    After the final Exam

    • You may return to the Test Centre to pick up your exams once all of your students have finished writing. Please ensure that you have your faculty ID with you.

    Hours for Picking Up Tests or Exams

    • Monday, Tuesday, Thursday and Friday: 8:30 a.m. to 4 p.m.
    • Wednesday: 10 a.m. to 4 p.m.
    • Closed daily from noon to 1 p.m.
    • After hours arrangements to pick up can be made upon request by emailing sasexams@uoit.ca.
  • Exam Conflicts
    In some cases a student experiences a conflict with scheduled tests or exams, usually for these reasons:
    • Exam schedules are in direct conflict with approved accommodations, for example, allowing no more than one exam in 24 hours.
    • Two exams overlap due to time extensions.
    • On rare occasions, if two students who require the same piece of assistive technology are scheduled to write at the same time and there is only one piece of equipment, one of the students may have to write at another time.
    • Medical needs that prevent students from writing before or after a certain time of day.
    In these situations, the student must:
    • Make you aware of the conflict.
    • Book an appointment with their counsellor or advisor for further action.

    Note: Conflicts for personal (non-disability) reasons are not accommodated by Student Accessibility Services (SAS).

    In the case of the illness, SAS students must follow the same protocol as all other students.  In addition, they must advise the SAS office.


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